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Office Superintendent Duties in JNVs - Multiple Choice Questions

1. Who does the Office Superintendent work directly under?

A) Regional Office

B) Vice-Principal

C) Principal

D) Headquarters

Correct Answer: C) Principal

2. What is the Office Superintendent responsible for regarding Group 'D' and clerical staff?

A) Their recruitment

B) Their salary determination

C) Correct delegation and balanced distribution of work

D) Their training

Correct Answer: C) Correct delegation and balanced distribution of work

3. What must the Office Superintendent maintain in the office?

A) Strict discipline

B) Regular entertainment

C) Flexible timings

D) Open door policy

Correct Answer: A) Strict discipline

4. What should be kept under safe custody according to the text?

A) Office furniture

B) Confidential files and documents

C) Staff personal belongings

D) Student notebooks

Correct Answer: B) Confidential files and documents

5. Whose personal files does the Office Superintendent maintain?

A) Only teaching staff

B) Only non-teaching staff

C) School staff and students

D) Only Principal and Vice-Principal

Correct Answer: C) School staff and students

6. What should be properly filed, indexed and updated?

A) Student report cards

B) Rules and orders issued by the Samiti and its Regional Offices

C) Library books

D) Mess menu

Correct Answer: B) Rules and orders issued by the Samiti and its Regional Offices

7. What should the Office Superintendent ensure regarding accounts and audit observations?

A) Their elimination

B) Timely submission

C) Their modification

D) Their confidentiality

Correct Answer: B) Timely submission

8. How should subsequent orders and instructions from the Principal be kept?

A) In a separate file

B) In the main office register

C) In the Principal's diary

D) On the notice board

Correct Answer: A) In a separate file

9. What registers does the Office Superintendent maintain regarding Vidyalaya assets?

A) Stock and account register for stores, furniture and equipment

B) Student attendance register

C) Teacher lesson plan register

D) Library book issue register

Correct Answer: A) Stock and account register for stores, furniture and equipment

10. What security arrangements is the Office Superintendent responsible for?

A) Only staff security

B) Vidyalaya building and its assets

C) Only financial security

D) Only document security

Correct Answer: B) Vidyalaya building and its assets

11. What should the Office Superintendent ensure regarding student vacation periods?

A) Cancellation of vacations

B) Prompt action for dispersal and reception of students

C) Extension of vacations

D) Vacation assignments

Correct Answer: B) Prompt action for dispersal and reception of students

12. How should office stationery be purchased?

A) In small quantities

B) In bulk

C) By individual staff

D) Only when needed

Correct Answer: B) In bulk

13. What record should be maintained for stationery issued to various branches?

A) No record needed

B) Proper record

C) Verbal record

D) Monthly summary

Correct Answer: B) Proper record

14. How should Vidyalaya accounts be maintained?

A) In any convenient manner

B) In the manner prescribed

C) Only digitally

D) Only manually

Correct Answer: B) In the manner prescribed

15. Who does the Office Superintendent assist in procurement of furniture and hostel equipment?

A) Vice-Principal

B) Regional Office

C) Principal

D) Teaching staff

Correct Answer: C) Principal

16. What does the Office Superintendent maintain regarding telephone bills?

A) Only payment records

B) Telephone bills and trunk call register/payment of outstanding bills

C) Only call records

D) Only bill amounts

Correct Answer: B) Telephone bills and trunk call register/payment of outstanding bills

17. What reports does the Office Superintendent assist with pertaining to court cases?

A) Weekly reports

B) Annual reports

C) Quarterly reports

D) Monthly reports

Correct Answer: C) Quarterly reports

18. Why should the Office Superintendent forecast requirements for purchases?

A) To increase budget

B) To avoid wastage of expenditure at year end

C) To reduce workload

D) To impress superiors

Correct Answer: B) To avoid wastage of expenditure at year end

19. What should be arranged for proper storage and safe custody?

A) Only cash

B) Only stores

C) Cash, stores, equipment and valuable documents

D) Only equipment

Correct Answer: C) Cash, stores, equipment and valuable documents

20. What kind of checks should the Office Superintendent carry out?

A) Only scheduled checks

B) Only annual checks

C) Periodical checks including surprise checks

D) Only when instructed

Correct Answer: C) Periodical checks including surprise checks

21. What should the Office Superintendent do regarding accounting mistakes?

A) Ignore them

B) Report them to higher authorities

C) Rectify them

D) Document them only

Correct Answer: C) Rectify them

22. What should be prepared and submitted for the Principal's approval?

A) Daily reports

B) Monthly reconciliation of bank statement and Annual Account Statement

C) Staff attendance records

D) Student performance reports

Correct Answer: B) Monthly reconciliation of bank statement and Annual Account Statement

23. In which matters does the Office Superintendent advise the Principal?

A) Only academic matters

B) Only disciplinary matters

C) Cash, accounts, stores, administration

D) Only financial matters

Correct Answer: C) Cash, accounts, stores, administration

24. Which of these is the Office Superintendent responsible for maintaining?

A) Service Books of staff

B) Student notebooks

C) Teacher lesson plans

D) Library books

Correct Answer: A) Service Books of staff

25. What does the Office Superintendent prepare regarding Vidyalaya finances?

A) Only annual accounts

B) Vidyalaya budget and monthly/annual accounts

C) Only budget

D) Only monthly accounts

Correct Answer: B) Vidyalaya budget and monthly/annual accounts

26. Which registers are required to be maintained including Asset Register?

A) All accounts registers

B) Only cash registers

C) Only store registers

D) Only student registers

Correct Answer: A) All accounts registers

27. What account does the Office Superintendent maintain related to correspondence?

A) Email account

B) Stamp and dispatch account

C) Social media account

D) Website account

Correct Answer: B) Stamp and dispatch account

28. How should deductions be remitted to Samiti and various departments?

A) Timely with schedules

B) Whenever convenient

C) Only at year end

D) Only when asked

Correct Answer: A) Timely with schedules

29. What should be done regarding salary paid to deputationists?

A) It should be increased

B) Payment of L.S./P.C. and obtain refund

C) It should be decreased

D) No special action needed

Correct Answer: B) Payment of L.S./P.C. and obtain refund

30. What does the Office Superintendent maintain regarding vehicles?

A) Only fuel records

B) Logbook and maintenance/repairs records

C) Only driver details

D) Only insurance records

Correct Answer: B) Logbook and maintenance/repairs records